Registration Information

2024 Camper Registration

Camper registration begins for returning families on December 4, 2023 at 9:00am. New family registration begins on December 6, 2023 at 9:00am and continues until all programs and sessions have been filled. Registrations are accepted on a first come, first served basis. Once a session has filled, a wait list is formed for that specific program and session.

How to Register

Log into our camper management platform – CampBrain.
Once we receive your registration, we will charge your credit card for the deposit amount due and enroll your camper(s) in the requested sessions (based on availability).
An enrollment confirmation will be sent back to you by email.
Final payment is due by April 1.
All additional required camper forms must be submitted by set due dates as displayed on the registration site.

Registration Policies

We adhere strictly to the following policies:

All applications are processed on a first come, first served basis.
A non-refundable deposit of $200 per session ($100 per week) is required at the time of registration. The deposit will be applied towards your balance once your registration has been completed for the desired program. Deposits are specific to each session and camper, and they are not transferable to other sessions or campers.
A 50% non-refundable deposit for all transportation fees is also required at the time of registration.
Full payment is due by April 1.
For registrations after April 1, full payment must accompany registration.
After April 1, all payments (less non-refundable deposits) are refundable up until May 1.

Refunds

Any monies (less deposits) paid toward the balance of the program are refundable or transferable up until May 1, provided that the Camp Office has been notified in writing of the withdrawal.
Prior to May 1, balances (less deposits) may be transferred to another program, based on availability, or applied to another immediate family member, again based on availability.
After May 1, all camp fees are non-refundable.
All Extended Day and Bus Transportation payments are also non-refundable after May 1.

Changes

We make every effort to accommodate changes in camper enrollment. Please contact the Camp Office to inquire about your specific needs.
All requests for changes must be confirmed by sending a communication to the camp email info@bvrcamp.org.
All changes in enrollment are dependent upon availability.

Waitlists

Once a session has reached its maximum enrollment, a waitlist is created for that specific program session.
There is no cost to remain on a waitlist.
If an opening becomes available, families are contacted in the order in which they were added to the waitlist.

Discounts

The following discounts will be applied by the Camp Office to qualifying campers upon enrollment into requested programs and sessions.

8-Week Discount

Campers enrolled for all eight weeks of camp will receive a 5% discount off the total cost of selected programs (Extended Day and Bus Transportation fees not included).

Sibling Discount

Families registering more than one camper will receive a $50 discount off the second and each subsequent sibling’s total registration fee.

Special Needs

Any camper who can navigate well in a typical school setting should thrive at Beaver Summer Camp. However, because children’s safety is paramount, some prospective campers’ physical or emotional considerations may require extra support. Please call the Camp Office to discuss your child’s specific needs and to find out if our camp is an appropriate placement.

Health Information

Beaver requires each camper to have an annual health history form completed by the parents/guardians before they participate in any programming. This online health history form is housed on our registration site, and it must be completed by June 1.
Beaver requires each camper to have a physical examination and immunization history provided by a physician within 12 months of attending camp. This must be on file with the camp no later than June 1.
It is the parents’/caregivers’ responsibility to bring any special concerns about their child to the Director’s attention at the time of initial registration.
We highly encourage all families to vaccinate their children for COVID-19.
Parents/caregivers can apply for religious and medical exemptions; conversations about religious exemptions and any necessary forms will be handled through the Camp Office.

Conditions For Participation

Beaver Summer Camp strives to offer a group experience and opportunities for learning within the boundaries of safety and well-being for all participants. We reserve the right to terminate the participation of any camper, without refund and without formal hearing, if we determine in our discretion the camper or their parent/caregiver has violated the conditions for participation or has become a hindrance to the goals of the program.